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A survey may be a census of the universe (the study population) or may be conducted with a sample that represents the universe. Either a census or a sample survey requires a sampling frame. For a census, the frame will consist of a list of all the known units in the universe, and each unit will need to be surveyed. For a sample survey, the frame represents a list of the target population from which the sample is selected. Ideally it should contain all elements in the population, but oftentimes these frames do not.

The quality of the sample and, to an extent, of the survey itself depends on the quality of the sampling frame. Selecting a sampling frame that is of high quality and appropriate both to the population being studied and to the data collection method is a key step in planning a survey. In selecting a sample frame, three questions can be asked: (1) Does it include members of the universe being studied? (2) Is it appropriate for the way the data will be collected? and (3) What is the quality of the frame in terms of coverage, completeness, and accuracy?

Types Of Sampling Frames

Major categories of sampling frames are area frames for in-person interviews, random-digit dialing (RDD) frames for telephone survey samples, and a variety of lists used for all types of surveys. Few lists that are used as sampling frames were created specifically for that use. Exceptions are commercially available RDD frames.

The type of frame usually varies with the mode of interviewing, although many frames can be used for multiple modes. Some studies employ multiple frames, either because they use multiple modes of data collection, because no single frame has adequate coverage, or to facilitate oversampling of certain groups.

An in-person survey of households (or individuals living in households) may use multiple levels of frames: an area frame to select a sample of areas where interviews are conducted, and within the areas, lists of addresses compiled by field staff or obtained from commercial sources.

Telephone household surveys may employ RDD frames, directory-based frames, or a combination. Telephone surveys of businesses often use frames developed from telephone directories. Telephone surveys can also use as sampling frames lists from many sources, including government agencies, commercial vendors of lists, associations, and societies. Some of these lists are publicly available, and some can be used only when doing studies for the owner of the list. Examples of publicly available lists include lists of public school districts and schools maintained by the National Center for Education Statistics (there are also commercial frames of districts and schools) and lists of physicians maintained by the American Medical Association. Lists whose use is restricted include those of recipients of government assistance and customers of businesses.

Surveys conducted by regular mail or email often use as frames the same lists (mentioned in the previous paragraph) for telephone surveys. Web surveys could also use these lists as means to contact respondents via regular mail and request that they complete a questionnaire online. Another type of frame for Web surveys comprises one or more Web portals (Web sites that provide links to other Web sites).

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