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  • 00:01

    [MUSIC PLAYING]I'm Louise Corti.I'm one of the associate directors at the UK DataArchive, and my role is director of collections developmentand producer relations.

  • 00:23

    We're a quite pioneering archive.I mean, there's a whole load of these archives,social science data archives, around the world.We're one of many.So most of Europe and the States and Australia have one,and we actually do work in partnership together.And some have been around since the '70s,and some are much newer, and we doa lot of work supporting some of the new archives.But this one, I guess because it's quite well funded

  • 00:45

    and it is sustained funding over the last 50 years,means that we can do more.And we can maybe take a few more risksand just be a little bit more innovativerather than just trying to struggle from day to day.So it's seen as one of the leading archives in the world.So it's nice to work for the UK Data Archive.So we're going to be hearing more aboutwhat happens to the data when it comes here,

  • 01:06

    how we make it available to users,and also how we support users and listen to their queriesand go out and promote data and run training workshops sothat they can use data better.OK.So I'm going to introduce you to the Access and Support team.I'm Lucy.I'm the functional director for data access.So my teams look after all the userjourneys to get to the data.

  • 01:27

    And to help them on their journey,we've developed an elegant online data access system.All our data are available via a single resource discoveryinterface, which we call Discover.And it works exactly the same way as somethingthat people would be very familiar with anyway,like eBay or Amazon, and it has filters down the side.

  • 01:48

    But the difference for our users isthat they are able to use quite sophisticatedsocial science-type search criteria to narrowtheir searches down.So the sorts of things that peoplecan search for and discover are thingslike units of analysis, spatial units, data fieldwork, something which is really useful for the social science

  • 02:09

    community.So let me bring up Discover, and I can show you how it works.If we have a look on the screen, thisis the main search and browse interface.And it's a very simple Google-like search box whereyou can type your search in.And if that's what you want to do,then you can just go for that part.If you want to do something that'sa bit more sophisticated, then you

  • 02:31

    can limit your search by type of data.If you're just interested in cohort studies, for instance,or historical data, then you've got the option there.And we have several other options including census data,international macro data.You can limit your search by spatial unit.This is a really important one for our usersbecause they might want to limit their searches,for instance, to government office

  • 02:52

    region or many other different boundaries, unit of analysis,for instance, individuals, households, families, but alsothrough access conditions.And this is another important one for us.So all our data are available on a spectrum of accessfrom open to controlled.Some of our data you don't even haveto register to get to or log in with.

  • 03:13

    They're just out there for anyone to use.Most of our data we call safeguarded,and that's the middle bit.So you have to go through a very simple registration procedureto get to them.It's really straightforward, and wehave a dedicated team of staff to help people get there.We use Shibboleth credentials for people to log in.If you don't have a Shibboleth ID,

  • 03:34

    then you can always ask for one and we'll provide you with one.So that's Discover as it works.If we do a quick search, for instance,say you're interested in health, you just type in health,and you can see that all the index termsto do with health come up.Click on Go, we should get--

  • 03:56

    The very first one is a well-being module from the ONSOpinion Survey, and we will eventuallyget to the Health Survey for England, which I can alsoget to via our key data.If I click on that.Click on OK.There you go.Health Survey for England comes up.And the way that the system has been set up

  • 04:18

    is that we have made connections between the data collectionsthat we have in Discover, their meta-data, and also meta-datato do with case studies to show how the data have been used,output that people have produced from the use of the data fundedby the ESRC and also user guides about various themes, themes

  • 04:39

    like health or aging.So you can find all of those from the single recordby going into related studies and guide.And if I expand their case study section,you can see this is the really interesting bit, because itmeans that other people can come and see,in a nutshell, the summary of how those data have actuallybeen used.

  • 04:60

    Discover is used by all of our users.It's the single point of entry to get to all of our data.And it's just worth mentioning that we have over 22,000registered users globally.So they come from all sorts of different backgrounds,not just from academia, and from all sortsof different countries.So they need a lot of help sometimes.I can hand you over to Beate who works in our busy user support

  • 05:22

    and training team who deals with all of our user querieson a daily basis.Hello.My name is Beate Lichtwardt, and I'mworking in support and training as Lucy just said.And actually just to illustrate the scope of our queries,we have per year 6,500 queries, whichwe answer and all sorts of users come and ask queries on,

  • 05:44

    for example, data content or how to find actuallydata they would like to use.Or when they apply for an ESRC grant,they would like to know is there anything thathas been done on it before.[MUSIC PLAYING]I would like to summarize for youwhat sort of support and training resources we offer.I would like to start off with the video tutorialsand the webinars we provide.

  • 06:05

    So when you click on news and events,you will be prompted to list, and whenyou click on webinars of that list,there is an ever increasing list of webinars we have produced.And that's a very useful tool, because actually studentsdo not really have the time to come hereall the time or the resources.And everybody can stay where they are and actually

  • 06:27

    do it at their own pace and at their own speed.So we have a list of very good webinars available here.One, for example, is an introductionto data on education.And when you click on it, you have all the details,but also here then you just click on it,and you can re-listen to the whole webinar.

  • 06:47

    So we have then a very useful function, which is data in use.And that actually is a term to say we have case studies.So if you want to see how you could use datafor research topics and for research projects for students,for example, if they are then coming to do their researchprojects, they can click on case studies

  • 07:09

    and see what's available and narrow down their research.We also provide guides on all sorts of things.So for, example here, you can seewe have Discover dataset guides, topic guides, methods softwareguides, or how to explore data online.And I will provide you with much more detail on that later on.

  • 07:31

    We have themes, and every year we add a couple of themesto it.For example, when you click on get data and data by theme,you would see our list now covers aging, crime, education,environment, ethnicity, health, housing, et cetera.And when you click on the topic and on the theme,you can see we provide a list of key data.So basically it's all listed here,

  • 07:53

    what it contains, which data.And there's also an example on how youwould go about analyzing it.And here, for example, you find a whole video tutorialon analyzing crime data with NesstarAnd then we have advice on managing and sharingdata for data producers.So there's a whole rich source of information.

  • 08:17

    For example, ESRC grant holders whoneed to know all about legal and ethical stuff.They need to also know which formats they should actuallyprovide the data in.We have a help desk where all the queries come in.So if you want to contact us, ideally you

  • 08:38

    would actually choose from a list of registration, onlineanalysis tools, analyzing using data, whatever forms,which come up when you click on it.And then you would actually just enter basic details, your name,your e-mail, and then basically your question,and we would respond within one working day.

  • 08:59

    We also have teaching data and specific teaching datasets.And here you find information rangingfrom register your class, so how would you go about that.Because you clearly need to register your students,but you can't ask all your studentsto register prior to a class.So what do you do then?

  • 09:19

    Which forms do you use and then alsowhat sort of teaching resources we offer.We have quite a range.As you can see here, we have teaching and learning guides.We have quantitative mixed methods resources.We have quantitative and qualitative resourcesand also how to make your own teaching dataand actually deposit it with us.So we are very interested to actually interact

  • 09:41

    with teachers.Then we have training events.And also we give some basic informationabout how to use our online tools.And I would actually like to show you a couple of slides,because it would take too much time to show youand to develop all the graph in the end.

  • 10:02

    [MUSIC PLAYING]One of our favorite tools is NesstarAnd we also have a couple of census tools.And I would like to illustrate what you actuallycan do using Nesstar for example,and then also you could use that.So if I can show you just this screen,

  • 10:25

    this is what you can do with Nestor.For example, this is the interface,and I have used here the Millennium Cohort Study.It's the fourth survey 2008.And the question I have been analyzing here,is how do you feel about your parenting skills.And it's very interesting that in 2008, Idon't know how it looks now, but actually in 2008, menthought they would be better at parenting than women.

  • 10:46

    Maybe that is because they are actually now doing it.Here you can also see a graph, so you canillustrate how that would look.If you're not a person looking at tables,you can rather look at a graph.But if, for example, you would liketo have a European comparison, youcan also go to the German Data Archive, Gesis.

  • 11:08

    And this is the International Social Survey program of 2009,and all the national programs feed into thatand basically enable an international comparisonon exactly the same question.This is an example of a time series,so you can see how things develop over time.

  • 11:29

    We enter all sorts of user queries.So, for example, a user comes and asks,I would like to look at the fruit and vegetableconsumption.How do I go about finding data on that?So they would go to Discover and would type fruit and vegetableconsumption and would be prompteda list of relevant datasets.

  • 11:52

    One is the Health Survey for England,and you can see here is a list of sights,so we could explore that online.And also for the students, it is very importantto know how to cite the data.You scroll down to the documentation table,and there is a file called study information. and citation.When you click on that one, it opens up and all you have to dois to copy and paste this bit, and it is your citation.

  • 12:16

    And you add it to your reference section of your paperand that's it.If you would like to have an immediate feel for the data,how many percent of them eat fruit and vegetablesand you can't wait and download the data first,you want to explore it online immediately.So you go there, click on explore online,

  • 12:37

    then the Nesstar interface opens up.You see, actually 2010 is not the most up to date datasetwe provide.So it is actually 2013.When you click on it, you will find metadata and variabledescription.You open up the individual data file and fruit and vegetableconsumption, and there's a question on whether somebody

  • 12:59

    ate salad yesterday.You see immediately, well, actually 34%ate salad yesterday.And then, you might think yea, but itmight have been Sunday or Monday,maybe it varies over the course of the week.So you can then have a cross tabulation.You click on whether ate salad yesterday, tabulate.

  • 13:21

    You now have to populate your tabulation.You added it the row.At this point, you will be asked to log in.So you can browse the data without logging in,but once you want to cross tabulate, you need to log in.Now we populate our tabulation and Iwould like to see whether that depends

  • 13:41

    on the day this person was actually interviewed.So I would go to the weekday of the individual interview,add it to the column, and I would see, well,there's not so much difference.And I can also produce a little graph on that.And we would see, nope, it doesn't really

  • 14:03

    vary according to the weekday.[MUSIC PLAYING]We receive lots of user queries, for example, also from teacherswho are looking for specific datasetsthey could use in their classrooms.And one was on a crime for example, so this teacher wantedto know, do you have anything on fear of crime, which

  • 14:27

    I could use in my classroom.We would type fear of crime and see what comes up.And as for example one, crime survey for England and Wales.So I click on that one, and I wouldhope there is Nesstar available, but it is not.What you can do here is then to check whatother related studies, so you click on related studies, what

  • 14:49

    else is available.At the very end, there is a teaching dataset,which will be very appealing to the user, that's basicallya SAP sample of the actual crime survey for England and Wales,which is designed for teaching purposesand much easier to handle for the students with lessexperience.So he could go to the experience of crime and fear of crime,

  • 15:15

    and click on how worried are you about being mugged or robbedAnd instantly he would see, well, it's roughly 30%being worried.And then he could see where his students could, for example,cross tabulate that with responding sex.So they would go to tabulation, populated

  • 15:39

    by adding to the row, how worried are youabout being mugged or robbed.Then choose the respondents sex, add it to the column,and then he would see what you could expect,that females are a little bit more worried than males.And he might think, well, that might actually

  • 16:00

    vary according to age, and another task for the studentscould be, can you please analyze whether it varies by age.So you can then add it to the column,and that is not very handy to use.So there's another option.You could, for example, produce a little graph now

  • 16:23

    where you have males and females contrasted,and then you can add the respondent's age to the column,and you get a much, much easier picture of what's going on.So I have just talked you through a couple of examples,and if you want to know more about it,

  • 16:43

    or if you have problems accessing the dataor finding the data you need, please contact us.We are available via our help desk.You can also call us, and we are also on Facebook, Twitter,and YouTube.A lot of people want to really think about linking data,and we're talking about quite large data sources.So I think the future is having lots of online places

  • 17:07

    where you can go and pick different data sourcesand actually do the interrogation online.So rather than downloading it locally to your machine,you'll be using computing power that'sdistributed that's elsewhere.So I think we're talking about a huge rise in scaleof data of people using much bigger real-time data sources.[MUSIC CHIMES]

Video Info

Publisher: SAGE Publications Ltd.

Publication Year: 2017

Video Type:In Practice

Methods: Data archives, Data management

Keywords: accessibility; archives; citations; comparison; crime; customer care; funding; innovation; internet; metadata; parenting skills; risk; Security; teaching; technology; time factors; training; website management ... Show More

Segment Info

Segment Num.: 1

Persons Discussed:

Events Discussed:



The UK Data Archive is a pioneering archive that, because of its sustained funding, is able to take more risks and increase innovation. The archive has a comprehensive website that allows users to explore the information on file.

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Presenting And Using Data: The UK Data Archive

The UK Data Archive is a pioneering archive that, because of its sustained funding, is able to take more risks and increase innovation. The archive has a comprehensive website that allows users to explore the information on file.

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